Are You Compliant? A Strata Checklist for Committees

Strata committees play a critical role in keeping buildings running smoothly, but compliance is where many committees unknowingly fall short.

With constantly evolving legislation, complex responsibilities, and limited time, it’s easy for gaps to appear. And when compliance slips, it can lead to disputes, financial risk, and even legal exposure.

So how do you know if your building is truly compliant?

This simple checklist will help you assess where you stand and what to fix.

Why Compliance Matters More Than Ever

Compliance isn’t just about ticking boxes. It ensures:

• Your building meets legal obligations

• Owners are protected

• Risks are minimised

• Disputes are reduced

• Decisions are defensible

For committees, strong compliance creates clarity and confidence, both internally and across the building.

✅ A Practical Strata Compliance Checklist

Use this as a quick health check for your building:

1. Governance & Decision Making

• Are committee meetings held regularly?

• Are meeting minutes recorded and distributed?

• Are decisions being made in line with the strata legislation and by-laws?

• Are conflicts of interest declared and managed?

👉 Poor governance is one of the most common causes of disputes.

2. By-Laws & Building Rules

• Are your by-laws up to date and legally valid?

• Are they easily accessible to all owners and residents?

• Are by-laws being consistently enforced?

👉 Outdated or unclear by-laws often lead to confusion and enforcement issues.

3. Financial Management

• Is there an up-to-date administrative fund and capital works fund?

• Are budgets prepared and approved annually?

• Are levies issued correctly and on time?

• Are financial records transparent and accessible?

👉 Financial compliance is essential for long-term building health.

4. Maintenance & Repairs

• Is there a capital works (sinking fund) plan in place?

• Are maintenance issues tracked and resolved promptly?

• Are safety risks identified and addressed?

👉 Delayed maintenance can quickly become a compliance and liability issue.

5. Insurance

• Is the building adequately insured?

• Is insurance reviewed annually?

• Are policies aligned with legal requirements?

👉 Underinsurance is a major risk that many committees overlook.

6. Records & Documentation

• Are all key records properly stored and accessible?

• Can owners easily access meeting minutes, financials, and by-laws?

• Are records kept in line with legal retention requirements?

👉 Poor record-keeping leads to delays, disputes, and non-compliance.

7. Communication with Owners

• Are owners kept informed of key decisions and updates?

• Is there a clear process for submitting requests?

• Are communications consistent and transparent?

👉 Weak communication often escalates small issues into major disputes.

The Reality: Compliance Is Hard to Maintain Manually

Even with the best intentions, most committees struggle with compliance because:

• Information is spread across emails, documents, and systems

• Processes rely on manual tracking

• Owners don’t have easy access to information

• There’s no visibility over what’s missing

The result? Gaps that go unnoticed—until they become problems.

How Kobode Helps Committees Stay Compliant

Kobode is designed to simplify compliance by bringing everything into one place and making it easy to manage.

🔹 Centralised & Intelligent Document Library

All building records, by-laws, and key documents are stored in one accessible location, ensuring nothing is lost or outdated.

🔹 Instant Access to Information

Owners and committee members can quickly find answers without searching through emails or requesting documents, reducing delays and confusion.

🔹 Structured Request Management

Maintenance issues, approvals, and requests are logged, tracked, and managed transparently - helping ensure nothing slips through the cracks.

🔹 Consistent Communication

Kobode standardises how information is shared, keeping owners informed and reducing misunderstandings.

🔹 Reduced Risk of Non-Compliance

By improving visibility, organisation, and access, Kobode helps committees stay aligned with their obligations, without relying on manual processes.

The Result: A More Confident, Compliant Committee

When compliance is managed properly:

• Decisions are clearer and easier to justify

• Owners are better informed

• Disputes are reduced

• Risks are minimised

• Buildings are run more effectively

Most importantly, committees can focus on improving their building - not constantly chasing information or reacting to issues.

Final Thought

Compliance isn’t something to review once a year, it’s something that needs to be built into the way your building operates every day.

With the right systems in place, staying compliant becomes simpler, more transparent, and far less stressful.

Kobode helps committees stay organised, informed, and compliant, without the complexity.